Job Description

Job Summary:

Internal title:  Secretary III

About the Role and Team

Do you have deep experience supporting a high-level executive?  Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management?  If yes, then an Executive Assistant position in Disney Legal at The Walt Disney Company might be right for you.

Our Senior Executive Legal Professionals are highly-respected because their skills are quite simply, essential.  You’d be a key member of a dynamic, fast-paced group of executives who support the television production and clearance segment of The Walt Disney Company. This team works closely with production and legal executives at some of the best television studios in the business, ABC Signature, FX Productions and Twentieth Television, to create groundbreaking and highly entertaining content that is exhibited on Hulu, Disney+, ABC and FX. You will work with some of the most creative, intelligent people in the entertainment business.  Join us – apply today!

This position currently reports to the Deputy Chief Counsel, Legal as well as the Vice President, Production Legal and Clearances.

You would be responsible for the day-to-day workings of the leaders you support.  It goes without saying that there will be expense reports and calendar setting but this job is very much about people . The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of ABC Signature, Twentieth and FX Productions.   As the face of your executives within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different!

What You Will Do

• Conduct research, check or review existing work, and prepare regular reports and summaries – you’ll have tasks that you own completely and will provide regular assistance on others
• Schedule high-level time-sensitive conference calls
• Coordinate travel arrangements and create itineraries
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
• Review your leaders’ schedules to build-in time for travel, logistics, and preparation
• Understand the day’s priorities so you can be strategic about how you direct phone calls and inquiries
• Schedule internal as well as offsite conference rooms, meetings and video conferences
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Draft email communications on behalf of your leaders
• Plan large, high-profile events such as CLE presentations, training workshops, all-hands team off-sites and team-building activities

Required Qualifications & Skills

• At least 5 years supporting a Vice President and/or equivalent experience
• Sharp written and verbal communication skills
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Concur, DocuSign and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
• Very strong organizational skills and extreme attention to detail
• A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications

• Experience at The Walt Disney Company
• Experience working in entertainment or production
• Experience working in a legal environment

Education

• Required-Bachelor’s degree and/or equivalent experience

Additional Information

• The internal title for this role is Secretary III

The hiring range for this position in Burbank, California is $63,400.00 to $85,000.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Tags

Similar Jobs